News Archive

19th October 2024

2024 AGM: BALLOT PAPERS AND VOTING FOR DIRECTORS

I am writing to advise that there has been an unusual delay in the posting of ballot papers to Members. This letter sets out a revised timetable for the expected delivery of mail, return of ballot papers to the clubhouse as well as a plan to adjourn the AGM after General Business and reconvene on Friday, 1 November to confirm the result of the election of Directors. We have taken legal advice on this process.

The printers proof of all material was approved by the Club on 8 October and, together with the envelope and instructions, it was handed to the mail house on the morning of 11 October for collation and on handing to Australia Post. The Board expected that Members would receive their mail containing ballot papers and instructions on or soon after 14 October providing adequate time to consider their vote and return the ballot paper to the Club by 25 October.

A random check of mail delivered to our 2119 postcode on 18 October showed no sign of correspondence to Members from the Club containing information on the election of Directors.

We contacted the mail house and were distressed to learn that the envelopes addressed to Members and containing the ballot papers were not delivered to Australia Post until 17 October.

In the expectation that Members will receive their envelopes in the week commencing 21 October, the Board has decided to extend the date for the return of ballot papers to the Club by 5.00pm on Friday, 1 November. This decision is taken in fairness to candidates and to all Members entitled to vote.

The election of Directors is set out in paragraph 53 of our Constitution. Given that there is only one (1) candidate for the position of President, the Chairman of the meeting will declare that nominee duly elected at the Annual General Meeting on 28 October.

The AGM agenda will later move to General Business, at the conclusion of which, the Chairman will adjourn the meeting to be reconvened at 6.30pm on Friday, 1 November. At this time the Returning Officer will advise the Chairman of the names of the successful candidates who will be declared as duly elected as Directors and the meeting closed. The outcome will be immediately posted to the Club’s website.

The experience prompts an urgent assessment of electronic means for the distribution of ballot papers with individual and distinctive links to each Member to allow them to record their vote in a secure manner.

Any eligible Member who does not receive their ballot paper by Friday, 25 October should contact the General Manager.

Michael Rowan
President

30th September 2024

Notice of Annual General Meeting & Annual Report

Annual Report 2023-2024

At the August Board Meeting the Chairman and Treasurer completed the formal process of signing off the Club’s Annual Report in readiness for distribution to the Membership. The Annual Report is now available for review, see below:

This year’s AGM is to be held on Monday, 28 October, 2024 at 7:30pm at the Clubhouse.

CLICK HERE FOR A COPY OF THE NOTICE OF ANNUAL GENERAL MEETING. MONDAY, 28 OCTOBER 2024

Click here to view MINUTES OF THE ANNUAL GENERAL MEETING MONDAY, 30 OCTOBER 2023

Questions Regarding Finance
Members are requested to advise the General Manager, in writing, by 18 October 2024, of any queries or additional details relating to the financial statements on which further information may be required.

Barnaby Sumner
General Manager

24th September 2024

Board Nominations – Closed

Director Nominations are now closed.

Based on the approved structure at last year’s Annual General Meeting and as noted on the Club’s noticeboard, the following Directors are up for re-election:

– Michael Rowan (President)
– Derek Downes (Director)
– Graeme Martin (Director)

In the coming years 3 Directors will stand for re-election in 2025 and 3 in 2026.

Each Director will hold office for a period of 3-years.

Nominations received to date are as follows:

*Position*	*Nominee*	*Proposer*	*Seconder*
President	Michael Rowan	Peter Abraham	David Henricks

Directors
In alphabetical order:	*Nominee*	*Proposer*	*Seconder*
	Michael Day	Mark Golding	Greg Hargreaves
	Derek Downes	Rob Stevenson	Susie Wales
	Graeme Martin	Gary Crawley	Beverley Archer
	Eugene O’Reilly	Bruce Jones	Lyn Toohey
	David Sefton	Chris Pragnell	Sue Fabian

Scrollable

18th September 2024

NorthStar @ PHGC – Website now LIVE

I am pleased to advise that the Member section of the website is back up and running! It is important to note that you need to access this through the Club’s “mobile webpage”. A number of Members are still using an outdated “App”. Please remove this from your phone or tablet and save a new “Bookmark” to your home screen. Please see details below:

As advised previously Members will still see the familiar website entry screen:

You will land on the “News Page”. Click on “My Information” for your new Profile, Financial Information, Make Payment and Member Directory functions.

Click on “My Details, Accounts & Directory“.

Access Tabs (on the mobile website these show as Sidebar Navigation) list the following:

View Profile, Statements, Account Summary, Credit Book (Ball Ledger),
Make Payment, Credit Card, Member Directory, My Settings, Packages (Visitor Passes)

Screen shots of each follow.

View Profile – This has an “Edit” button for you to update your profile.

Statements – View and print end of month statements. You can also go to “Make Payment” from here. You are able to switch between “Member Trading” and “Subscriptions”.

Account summary – Use the drop down toggle between Member Trading (previously House), Subscriptions or all accounts.

Click on the Transaction Number, this opens up a view of the check and items purchased.

At the bottom of the screen you will see “Member Minimum” (Member Trading Credit). This is the value you previously knew as “House Levy”. The unspent amount is the value of the trading credit you still have available to offset future purchases. In the case below the member had $300 and it has all been utilised.

Credit Book (Ball Ledger) – Ball Ledger Information

We expect to have this information available on the website shortly. In the interim ball ledger balances can be checked at the Pro Shop or in the Office.

Make Payment – drop down toggle between Member Trading and Subscription Accounts. You can then enter “Payment Amount” and card details.

Credit Card – if you choose to keep you credit card information on file. This will retain information if you click the retain billing information on make payment screen. Remember you can enter your card information each time you make a payment if you don’t want to store your card information.

Member Directory – replaces the old directory access. Select surname starting letter or type in name to bring up Member contact information.

My Settings – Select what information you want to display.

Packages – Displays your “Visitor Pass” information for Members in categories who receive visitor passes.

We expect to have this information available on the website shortly. In the interim visitor pass balances can be checked at the Pro Shop or in the Office.

A reminder that the following link will take Members to a helpful guide. Those needing assistance or require questions to be answered directly are encouraged to contact me at the Club.

TRANSITION TO NORTHSTAR – CLICK HERE TO VIEW FAQ’S

Thank you in advance for your ongoing patience and understanding as we continue to move through this transition.

Kind regards,

Barnaby Sumner
General Manager

6th September 2024